Top 10 Gmail Tips to Organize your Inbox
Any electronic mail service allows for a massive amount of sudden unwarranted communications. Even the farthest and the most obscure acquaintances won’t mind sending you the email if it meant filling upon his or her quota of social courtesy. To this end, Gmail has made a lot of strides. So many developments that in fact, the titular mail service provider had to provide a massive amount of extra space. But is that enough?
There are so many things that couldn’t be accomplished even if you have a larger storage of emails. One of these important issues is the organization. At this day and age, where this electronic messaging medium is seen as way to conduct business, (legit or otherwise), it is absolutely necessary to give the list a sense of some organization or it would all fell apart and soon after that, you would have issues sorting your legit mails from those spam from the Nigerian prince.
To this end, we give you the top 10 Gmail tips to organize your inbox:
- Customize your Inbox layout using the inbox Zen: Google lets you modify the structure of message storage to some extent. To accomplish this, you would have to locate the inbox Zen. There are two categories of such modifications made available to you; one is the default and the other is the priority. As the name suggests the default layout categorizes the messaged within the inbox as primary, secondary, and others, while the priority one prioritizes the messages. To get the best results, you should mix and match until your niche of organization is available.
- To access it, go to settings ->Inbox -> dropdown menu ->select your inbox type
- You do not need inbox for an organization: At times, you could just skip the provided mail storage. That means you could file them away at other places before the messages could be sorted to go into the archives. To this end, you could use the filter attribute.
- To access this option, -> Click on the gear icon -> go to settings -> navigate to the “Filters and blocked address option”-> Here, you can select your desired filter to pass the emails in for example, personal, receipts etc.
- Addition of keywords: Contrary to what Gmail says, you DO NOT want non-essential content inside your inbox. But alas, we are always supposed to do the recommended thing. Consequently, it makes it difficult to search the gold of desired mail in the garbage of a lot of e junk. To this end, it is advisable to use keywords in the most important mails. This would allow you to search for the desired messages by just using the appropriate phrases.
- Colors code the labels: Visual organization is much more feasible option for any organic entity on the planet. This trait, undoubtedly also extends to the Gmail too. To this end, you must color code your favorite messages for proper organization.
- To do this, -> Navigate to the left column where the labels are given -> move your cursor around the option until a downward arrow is shown -> Here, click Label color and select the label colors scheme. This way, in addition to filter, you would also be able to organize your inbox in a non mundane way.
- Remove the old attachments: Let us get one thing straight, once the attachments are unnecessary; all they are is a waste of precio7us space. In addition to putting a major cost on the storage space provided by Gmail, they also are a curse on optimal organization. Therefore, it is wise to delete old attachments in order to conserve space and save time.
- Labels within labels: This one is for the OCD in you. Nested labels entail a high degree of multi level organization that entails categories within categories. By this way, sampling putting the category Letters, you could categorize the letter into -> love letters
- To accomplish this-> Select message-> click the labels button-> fill out its name-> check the mark “nested label under”-> specify the category it is within and save changes.
- Add a preview pane: Want to sort through the messages very quickly without getting lost in the chaotic message store? Preview pane is the answer. While still in Beta stage, this option avails a multitude of features to organize your email.
- To access this feature->click the gear-> settings-> go to labs->Select the lab called “preview pane”-. Save changes-> now you have access to optimal organization without dealing with the cumbersome inbox.
- Use aliases for addresses: The primary function of using aliases is to filter out unwanted emails. To this end, it is also helpful in the organization of important messages.
- To use this feature-> Alter your email ID by adding a ‘+’ sign. Other than filtering the undesirables, the given sign won’t affect the address of the user. Therefore, it could be used as liberally as you want.
- Forward the important messages: ever came across a message or a joke too important to be unshared. Jokes aside, the same could be said about certain messages. For those times, it would bode well for any user to automatically forward such information to the receivers. But this is not the task to be taken lightly, for it could not be done until you have the permission. To auto-forward the messages, you would need the permission of the respective people. When that is done.
- To use this characteristic-> click on the cog->settings=> Forward and OPO/IMAP tab-> type in the forwarding address under “Forwarding”-> save to send the confirmation mail-> If both sides click on the confirmation mail, they would bind themselves in this formula=> then you could move on.
- Archive for better organization: Archives avail a Gmail user with a safe storage space for the important messages. To this end, the titular application advices you to archive everything. This would help you organize and protect the important stuff.
- For this function, you can archive your listed available emails by selecting them and clicking the “archive” button at the top. To archive the messages to be sent out: you click the cog->go to settings->general->check the save and archive option-> save changes, and voila! You can now archive just about any Gmail data.
The mentioned tips would help you maintain cavity within the inbox chaos that happens due to spam, unwanted acquaintances and old attachments.
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